Every booking, and the work it creates.
Most scheduling tools stop at reserving the room. Space Manager keeps going - to the tables, the AV cart, the custodial setup and the invoice.
Design preview. Space Manager is not built yet - this shows the intended interface, not shipped software.
Book without collisions
One shared calendar for every space, every resource and every team that needs one.
Conflict detection
Overlapping bookings are impossible. The system checks the room, the equipment and the staff before it confirms anything.
Self-service requests
Staff and community groups request space through a public form with your rules, blackout dates and lead times already applied.
Approval workflows
Route requests through as many approvers as your policy needs - building, department, finance - with reminders when someone sits on one.
Recurring bookings
Weekly practices, monthly board meetings and full-season schedules created in a single pass.
Capacity and layout rules
Each space carries its own capacity, permitted uses and available layouts, so nobody books a gym for a board meeting.
Public calendar
Publish a read-only calendar of what is happening in your buildings, embedded on your own website.
Handle the work behind the booking
A booking is not just a reservation - it is setup, teardown, custodial time and often overtime.
Automatic setup tasks
Confirming a booking generates the work orders for chairs, tables, AV and cleaning, assigned to the right crew with the right lead time.
Resource and equipment booking
Reserve projectors, sound systems, vehicles and staff alongside the room itself.
Staffing and overtime visibility
See which events require staff outside normal hours before you approve them, not after payroll runs.
Setup diagrams
Attach a layout so the crew builds the room right the first time.
Change propagation
Move an event and every associated task, notification and crew assignment moves with it.
Post-event inspection
Trigger a walkthrough after high-impact events so damage is documented while it is still attributable.
Charge for it properly
If you rent space to outside groups, the revenue is usually there. The invoicing is what leaks.
Rate schedules
Different pricing per space, per group type and per hour, including internal, non-profit and commercial tiers.
Automatic invoicing
Generate an invoice from the actual booking, including staffing charges and equipment fees.
Certificate of insurance tracking
Block confirmation until the renting party has valid insurance on file, and flag documents before they expire.
Deposits and cancellation rules
Apply your own policy automatically instead of arguing about it later.
Revenue reporting
See rental income by space, by season and by group so you know which rooms actually earn.
Accounting export
Push billing data to QuickBooks, Sage Intacct or your finance system.
The scheduling board
Design preview. Space Manager is not built yet - this shows the intended interface, not shipped software.
Design preview. Space Manager is not built yet - this shows the intended interface, not shipped software.
Straight answers.
Yes. You publish a request form with your own rules - lead times, blackout dates, permitted spaces and required documents - and requests arrive already validated against them.
Yes, in both directions. Bookings appear in staff calendars and busy times from linked calendars are respected when checking availability.
That is the core of it. Confirmation generates setup, teardown and custodial work in Work Manager automatically, with your configured lead times.
Pairs with the rest of the platform.
Work Manager
Work orders, requests and preventive maintenance in one queue your technicians actually open.
Explore Work Manager In designUtility Manager
Energy, water and gas consumption tracked per building, with the bill anomalies caught early.
Explore Utility Manager In designInventory Manager
Parts, stockrooms, purchase orders and the reorder point that stops the 2am scramble.
Explore Inventory ManagerMaintenov it.
See Space Manager with your data.
Book a session with a product specialist. We will use your buildings and your assets, not a canned demo account.